Event Planning Guide - Event Security

When crowds are large, it is likely that security will be necessary (and may even be a requirement of the venue or site you are renting). Safety is a global concern today more than ever, and we now need security for not just crowd control, but also for protecting high-profile participants, the personal belongings of the guests, and the public area or venue (especially if it is a museum or historical site), not to mention the significant investment you have made to produce your event.

When it comes to security for private events, liability is the main concern you need to address. While you may not require actual security officers, security may involve credentialing, registration, and responsibility for equipment. Liability insurance is also highly recommended. Some of the areas of that may require liability insurance are:

• Fire
• Medical
• Host and liquor liability
• Worker’s compensation
• Travel and accidents
• Equipment
• Non-appearance of speakers or entertainers
• Event cancellation

Large public events, on the other hand, will likely require a security firm that will devise a security plan for your event that may contain provisions for medical personnel and even a threat assessment, as well as various liability situations.

If you are serving alcohol at your event, you need to pay special attention to liability laws concerning liquor. Make sure to inquire about what kind of insurance you need to make sure you are covered in case there is an alcohol-related accident during the event or on the way home. You also need to be aware of the legal drinking age in your state, and decide how you will prevent minors from consuming alcohol. Make sure you also have a plan for how to deal with guests that overindulge.

The staff at Event Solutions is experienced at constructing a comprehensive security plan tailored to your specific event, in order to insure the safety of your guests as well as your investment, and can help you unravel and comply with all of the security and liability issues that may arise.

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